SSIBC
Kingsbury Bakmaha Senakeliya 2026
Buy Tickets

Privacy Policy

Effective Date(From): 15-02-2026
Organisation: Sri Lanka Educational Cultural and Welfare Foundation
UK Registered Charity No.: 1008762
Event: Kingsbury Bakmaha Senakeliya 2026
Website: www.ssibc.org
Contact Email: info@ssibc.org

1. Who We Are

Sri Lanka Educational Cultural and Welfare Foundation (“we”, “us”, “our”) is the Data Controller responsible for your personal data under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We are committed to protecting and respecting your privacy.

2. What Information We Collect

We may collect and process the following personal data:

2.1 Ticket Purchase Information

  • Full name

  • Email address

  • Telephone number

  • Billing address

  • Payment transaction details (processed securely via third-party payment providers)

  • Seat selection details (for VIP tickets)

2.2 Event Attendance Data

  • Photographs and video footage captured during the event

  • Seating allocation information

  • Complaint or enquiry records

2.3 Website Usage Data

  • IP address

  • Browser type and version

  • Device type

  • Pages visited

  • Cookies and tracking data

2.4 Marketing Data (if applicable)

  • Preferences in receiving marketing communications

  • Newsletter subscription information

3. How We Use Your Information

We process your personal data for the following purposes:

  • To process ticket purchases

  • To allocate VIP seating

  • To send booking confirmations and updates

  • To manage payment verification and fraud prevention

  • To respond to enquiries and complaints

  • To ensure event safety and security

  • To comply with legal and regulatory obligations

  • To improve our website and services

  • To send marketing communications (only where consent has been provided)

4. Lawful Basis for Processing (UK GDPR)

We rely on the following lawful bases under Article 6 UK GDPR:

  • Contractual necessity – To fulfil ticket purchase agreements

  • Legal obligation – To comply with UK law and charity regulations

  • Legitimate interests – For event management, safety, fraud prevention, and operational administration

  • Consent – For marketing communications (where applicable)

5. Payment Security

All payments are processed via secure third-party payment gateways.
We do not store full credit or debit card details on our servers.

Payment providers operate under their own privacy policies and comply with PCI-DSS security standards.

6. Photography & Videography

The event will be photographed and recorded by authorised personnel.

By attending the event, you acknowledge that photography and video recording may occur for:

  • Promotional purposes

  • Social media publication

  • Future event marketing

  • Documentation and archival purposes

If you do not wish to appear in media content, you must notify the Organising Committee in writing prior to the date of 17th April 2026.

7. Data Sharing

We may share your data with:

  • Payment service providers

  • IT and website hosting providers

  • Event security and safety personnel (if required)

  • Legal authorities where required by law

We do not sell your personal data to third parties.

8. Data Retention

We retain personal data only as long as necessary:

  • Ticket purchase records: Up to 6 years (for accounting/legal compliance)

  • Complaint records: As required for dispute handling

  • Marketing data: Until consent is withdrawn

After this period, data will be securely deleted or anonymised.

9. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Rectify inaccurate data

  • Request erasure (“Right to be Forgotten”)

  • Restrict processing

  • Object to processing

  • Data portability

  • Withdraw consent at any time (for marketing)

To exercise your rights, contact:
📧 info@ssibc.org

We may require proof of identity before responding to requests.

10. Complaints to the ICO

If you are not satisfied with how we handle your data, you have the right to lodge a complaint with:

Information Commissioner’s Office (ICO)
Website: https://www.ico.org.uk
Helpline: 0303 123 1113

We would, however, appreciate the opportunity to resolve your concerns before you approach the ICO.

11. Cookies

Our website uses cookies to:

  • Ensure website functionality

  • Analyse traffic and performance

  • Improve user experience

You may control cookie settings through your browser.
Where required, a cookie consent banner will be displayed.

12. Data Security

We implement appropriate technical and organisational measures to protect personal data, including:

  • SSL encryption

  • Secure hosting environments

  • Restricted administrative access

  • Regular system monitoring

However, no online system is completely secure, and users submit information at their own risk.

13. International Transfers

Where third-party service providers process data outside the UK, we ensure appropriate safeguards are in place in accordance with UK GDPR requirements.

14. Changes to This Policy

We may update this Privacy Policy from time to time.
The latest version will always be published on our website with the effective date clearly displayed.

Scroll to Top